In the construction industry, equipment downtime doesn’t just disrupt workflows—it costs time and money. With every minute of unexpected downtime, project delays increase, teams underutilize labor, and profit margins shrink.
The good news? You can avoid these costly setbacks with equipment maintenance software designed specifically for construction businesses. In this post, we’ll explore how a well-executed preventative maintenance schedule helps streamline maintenance operations, cut costs, and keep your equipment running smoothly and safely.
A preventative maintenance schedule is a proactive plan that involves performing routine inspections, servicing, and repairs on equipment before failures occur. Unlike reactive maintenance, which kicks in only after breakdowns happen, preventative maintenance helps you stay ahead of costly surprises.
Why Preventative Maintenance Software is Critical for Construction Companies:
Preventative maintenance software plays a key role in managing and automating maintenance schedules. Here’s how the right solution can transform your maintenance operations:
Telematics technology tracks equipment usage, performance, and health in real time. By integrating telematics into your equipment maintenance software, you can:
Top-tier preventative maintenance software automates service reminders and creates work orders without manual input. This ensures:
An integrated platform that combines equipment maintenance with full equipment management offers unmatched efficiency. Benefits include:
When evaluating preventative maintenance software for your construction business, it’s important to compare solutions based on features and functionality, industry fit, and integration capabilities. Here's how some of the leading platforms stack up:
| Tenna |
Tenna is purpose-built for the construction industry, offering a comprehensive equipment management platform with robust preventative maintenance features. It combines real-time telematics, automated preventative maintenance scheduling, digital work orders, inspections, and centralized service history tracking in one unified system. Tenna stands out by providing visibility and connection for field, shop, and office teams. This helps contractors make maintenance workflows easier and improve uptime. Construction businesses appreciate that Tenna’s solution is not a one-size-fits-all CMMS but a platform engineered specifically for mixed construction fleets. It seamlessly integrates maintenance tasks with equipment tracking, inspections, safety and compliance, utilization, and overall asset management. |
| HCSS Equipment360 |
HCSS e360 is a well-established maintenance management tool designed for heavy construction companies. It focuses on shop-level maintenance workflows, including work order generation, parts inventory tracking, labor timecards, and preventive maintenance scheduling. Many contractors rely on HCSS e360 to organize and document their equipment servicing routines, especially if they already use HCSS’s suite of project management tools. While powerful in the shop, HCSS e360 can require additional tools or integrations to provide full visibility into field equipment usage and telematics data. Real-time condition monitoring may depend on third-party systems, and syncing information across departments can be more manual if not fully integrated with other platforms. |
| Fleetio |
Fleetio provides maintenance tracking tools for mixed fleets and general asset management. It supports service reminders, work order creation, and digital maintenance logs. Fleetio has strong mobile features and many third-party integrations. This makes it flexible for companies that manage vehicles and equipment. However, it is not built exclusively for the construction industry and may require customization or add-ons to handle the unique demands of large-scale construction operations. |
| UpKeep |
UpKeep is a CMMS geared toward general maintenance and facilities management. It includes scheduling for preventative maintenance and tracking work orders. However, it has limited telematics integration. This product may not suit heavy equipment or mobile construction settings. It works well for internal assets and light industrial uses. However, construction companies may find it lacks the features needed to manage complex equipment fleets. |
| ManagerPlus |
ManagerPlus serves a variety of industries and offers customizable maintenance workflows, inspection management, and reporting features. It supports preventative maintenance and integrates with telematics providers. However, because it's designed as a broader enterprise asset management system, it may be more complex to configure and maintain for construction-specific use cases. The user experience can vary depending on setup and integration needs. |
While many of these platforms offer solid preventative maintenance schedule capabilities, Tenna differentiates itself by addressing the real-world challenges construction contractors face daily:
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Company: Zefiro, a leading infrastructure and demolition contractor Challenge: Manual maintenance tracking led to unplanned breakdowns, high repair costs, and project delays. Solution: Zefiro adopted Tenna’s equipment management platform, integrating:
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Results:
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Next Steps: