7 Best Construction Inventory Management Systems of 2025

Unlike retail or manufacturing inventory systems, construction companies face unique challenges with tracking parts, materials, and consumables across multiple job sites, yards, and warehouses.

This industry has specialized requirements when comparing inventory management software - you need a system that:

• Manages inventory on hand across multiple locations to reduce unnecessary reordering
• Sends automatic notifications when stock levels are low, ensuring uninterrupted operations
• Keep track of parts’ costs, transactions, and moves across locations
• Helps efficiently schedule preventative maintenance based on part availability to minimize downtime
• Offers a mobile app to access inventory information from anywhere
• Monitor how parts are used, which machines they go to, and the sites they are most frequently sent to, helping improve inventory turnover and reduce waste 

With over 100 years of experience in the construction industry, our team understands how hard it is to find a solution that can handle all these requirements for your company. We’ve compiled this guide reviewing some of the best parts inventory systems for construction. You may run into these companies during your research, so you can compare their pros, cons, key inventory management features, and pricing here.

We'll start the list with our own solution, Tenna. It's the only equipment management system built exclusively for the construction industry and tailored to solve their challenges with asset tracking, maintenance, utilization, dispatching, safety and compliance and integrations, with actionable data and reporting, and offers a robust native parts inventory management solution directly connected to all functionality within this single platform.

1. Tenna

Tenna is the only parts inventory management system built exclusively for construction companies. Our platform combines parts inventory with maintenance planning, dispatching and equipment monitoring, offering an all-in-one solution across the entire equipment lifecycle — making it ideal for highway, utility, and heavy civil contractors.

The platform serves contractors who need to manage diverse assets for construction projects — from parts and materials to other consumables, tools, vehicles, equipment and heavy machinery. Everything works within a single unified system.

Parts Tracking

Our parts inventory management capabilities go far beyond basic stock tracking. At the platform’s core is a centralized database where contractors can reference all essential parts, whether they keep stock on hand or purchase as needed. Contractors can create or upload detailed inventory parts records with comprehensive information. This includes:

• Photos
• UPCs
• SKUs
• Specifications
• Warranty details
• Shipping data like size and weight.

The system allows precise inventory management across multiple locations with automated minimum/maximum quantity alerts. For contractors maintaining warehouses or shops, Tenna provides real-time visibility of available stock.

Field teams can quickly locate parts using built-in barcode scan capabilities or request new parts associated with specific assets, sites, or maintenance requests. Cost tracking for parts, transaction histories, and location transfers provide complete financial visibility.

Maintenance Tracking & Requests

Team members can easily pull parts from inventory into work orders or maintenance requests, with preventive maintenance schedules linked to parts availability. The system even maintains detailed part history for assets, tracking usage metrics (miles/hours/days) and warranty status.

Parts Analytics

Tenna also has the ability to track the lifecycle metrics of individual parts installed on equipment. Users can monitor calendar time, operating hours, or mileage while maintaining warranty information and identifying the brands and parts that deliver the best longevity and value.

Inventory Alerts

Tenna can be customized to alert you when you’ve reached minimum or maximum quantities of a certain part, helping you eliminate preventative maintenance and scheduling delays. You can also get notifications as parts are purchased, giving you visibility into what’s in stock. (Note, Tenna is not a procurement solution.)

Integrations

Plus, Tenna integrates with leading construction enterprise resource planning (ERP) and accounting systems and connects with major equipment manufacturers through original equipment manufacturer (OEM) integrations, as well as procurement systems. 

Unmatched Customer Service

One thing customers consistently rave about is our Customer Support . You’ll hear Tenna customers mention that they can just pick up the phone and talk to our team any time they need. 

Our goal is for Tenna to be a partnership oriented company, which is why we’re one of the few companies to offer in-house mechanics for onsite installations and close customer service relationships. We also regularly release product updates based on customer feedback and requests. 

Main Inventory Management Feature

What Real Customers Are Saying About Tenna

“One of my favorite things about Tenna’s management system is the visibility. Across the board visibility. We’re not talking about just equipment and just fleet. It’s everything in total. I can see where my inventory’s at … Some of our inventory management doesn’t even give us the clearest look that Tenna gives us and it’s second to none.”

-Diana M., Safety Director at Bloom Roofing

“I can’t say enough good things about Tenna and the Customer Service team. When potential customers call to get my opinion on Tenna, I tell them this: You will not find another company with the level of customer service Tenna has.”

-Jodi S., Service Manager at Clark Equipment Rentals

Pricing

Contact Tenna for pricing.

2. HCSS

Motive offers a GPS fleet tracking solution that integrates with the platform's safety, compliance, and driver coaching ecosystem. The platform is designed for both construction equipment and vehicle tracking, providing real-time visibility and insights to handle asset management, optimize operations, and protect assets from theft.

HCSS delivers specialized inventory management for construction companies with equipment-intensive operations. Their Equipment360 solution helps shop managers and mechanics track parts across multiple locations, with timely alerts when stock levels drop below customized thresholds. This visibility prevents work stoppages caused by missing critical components.

The company's approach integrates parts inventory with maintenance scheduling and equipment tracking. This integration particularly benefits highway, utility, and heavy civil contractors who rely on equipment uptime to maintain project schedules and profitability.

Main Inventory Management Features

Pros

• • Specialized functionality for heavy construction equipment parts with bin, lot, and stock location descriptions
  • Offers customer support with 24/7 assistance

Cons

• • Less focused on smaller tools and consumables compared to comprehensive mixed fleet solutions
  • May require investment in other HCSS products to maximize functionality
  • Limited theft prevention features specifically for parts inventory
  • Per user pricing can get expensive

Pricing

Pricing not publicly available.

3. Sortly

Sortly offers visual inventory management that helps construction teams track materials, tools, and equipment without complicated, time-consuming processes.
The platform's photo-based approach and intuitive organization dramatically reduce training time, making it accessible for field personnel of all technical skill levels.

The system works seamlessly across smartphone, tablet, and desktop devices. Construction teams can benefit from the offline functionality for remote job sites and the built-in barcode scanning for quick inventory counts. With customizable folders, tags, and fields, contractors can organize inventory how they need it.

Main Inventory Management Features

Pros

• • User-friendly interface with minimal learning curve, ideal for construction teams with varying tech experience levels
  • Highly visual inventory system with photo capabilities that make it easy to track equipment condition over time
  • Mobile-first approach with offline capabilities for job sites with limited connectivity

Cons

• • Limited integration capabilities with construction ERP and accounting systems
  • Basic maintenance tracking compared to specialized construction maintenance software options like Tenna and others on this list
  • Less robust heavy equipment management features compared to dedicated construction fleet solutions
  • Serves many industries and is not specifically built for construction

Pricing

Free plan available with basic features. Paid plans start at $49 per month.

4. Fleetio

Fleetio approaches construction inventory through the lens of fleet and asset management, emphasizing real-time visibility and control over vehicles, equipment, and consumables. Its cloud-based platform is built for mobility, enabling field teams to log inventory usage, inspections, and maintenance activities from any device.

The system helps prevent downtime and asset misuse by providing detailed histories of inventory usage, parts replacements, and service schedules. Fleetio's strength lies in its mobile-first design and automation capabilities, making it a decent choice for construction companies that manage inventory tied closely to fleet operations and field productivity.

Main Inventory Management Features

Pros

• • Strong focus on equipment, vehicles, and parts inventory tracking
  • Mobile app for inspections, logging, and real-time updates
  • Automated maintenance workflows and reminders for asset upkeep

Cons

• • Less robust financial and accounting integration than job-costing platforms
  • Primarily geared toward fleet managers rather than inventory accountants
  • May require additional tools for detailed materials tracking across jobsites
  • The majority of parts and inventory features are only available in higher price point plans

Pricing

Starts at $7 per vehicle per month for the plan that offers basic parts and inventory features, and $10 per vehicle per month for more robust features.

5. Jonas

Jonas provides integrated inventory management designed specifically for specialty contractors in construction, mechanical, electrical, and plumbing trades. The system bridges both construction and service operations, allowing contractors to manage parts efficiently across a range of business activities.

The platform reduces administrative work by automating purchase orders, resource allocation, and cost tracking. It also connects inventory management software with project management, accounting, and procurement tools, giving specialty contractors a unified system that improves real-time visibility across the entire operation.

Main Inventory Management Features

Pros

• • Specialized features for mechanical and specialty contractors that handle both construction and service operations
  • Strong integration between inventory, purchasing, and accounting functions
  • Clean, user-friendly interface that's relatively easy to learn for new users

Cons

• • Less focused on heavy equipment and construction-specific assets compared to dedicated construction platforms
  • May have more features than needed for contractors who don't provide ongoing service work
  • Limited theft prevention and equipment tracking capabilities
  • Some users have complained about the steep learning curve to become comfortable with the tool

Pricing

Pricing not publicly available.

6. Xero

Xero combines accounting and inventory management in a cloud-based platform that helps contractors monitor financial aspects of their materials and supplies. While not construction-specific, the system offers solid inventory tracking that integrates directly with invoicing, purchase orders, and financial reporting.

Contractors can track up to 4,000 inventory items with Xero, monitoring quantities, costs, and usage patterns from any internet-connected device. Plus, the platform's marketplace of third-party applications allows construction businesses to integrate industry-specific tools.

Main Inventory Management Features

Pros

• • Integration with accounting functions, making it ideal for construction companies that prioritize financial tracking of inventory
  • Robust ecosystem of third-party apps and add-ons that extend functionality for specific construction needs
  • User-friendly interface with real-time stock value intelligence to inform spending decisions

Cons

• • Not specifically designed for construction inventory management, lacking industry-specific features
  • Limited equipment and tool tracking capabilities compared to dedicated construction solutions
  • No built-in maintenance management or theft prevention features

Pricing

Starts at $20 per month.

7. Vencru

Vencru provides straightforward inventory management for small construction companies transitioning from spreadsheets to structured systems. The platform focuses on fundamental capabilities like tracking quantities, locations, and costs without overwhelming users with complex features. Vencru requires minimal setup and training, allowing busy contractors to implement better inventory practices without disrupting daily operations.

The software includes essential functions like low stock alerts, purchase order generation, and basic reporting. While it lacks some construction-specific features found in more specialized platforms, its affordability and user-friendly design make it a decent starting point for smaller companies.

Main Inventory Management Features

Pros

• • Extremely affordable entry point for small construction companies transitioning from manual methods
  • Intuitive interface that requires minimal training for field personnel to adopt
  • Good basic inventory tracking for construction materials and supplies with low stock alerts

Cons

• • Limited construction-specific functionality compared to dedicated industry solutions
  • Fewer integration options with construction accounting and project management software
  • Basic reporting capabilities that may not satisfy complex analytical needs
  • No reviews on third party sites like G2, Capterra, or Software Advice, which means there's limited evidence to verify their level of customer satisfaction

Pricing

Starts at $6 per month.

Never Lose Track of Critical Parts Again

Tenna's construction inventory management system stands alone as the only solution built specifically for construction businesses, integrating seamlessly with your equipment tracking and maintenance workflows.

Unlike generic inventory systems that force construction teams to adapt their processes, Tenna unifies your entire equipment lifecycle in one platform. From detailed parts catalogs with photos and specifications to multi-location inventory tracking with automated alerts, we've designed every feature with contractors in mind.

Field teams gain immediate parts visibility through barcode scanning or checking in the web-based platform, while managers benefit from complete financial transparency across transaction histories and location transfers. Every part installed on equipment maintains its own lifecycle metrics—tracking calendar time, operating hours, and mileage to help you identify the brands that deliver true value.

Stop wasting valuable time hunting down critical parts across multiple job sites. Discover how Tenna eliminates the chaos of construction inventory management so you can keep projects moving forward.