8 Best Construction Equipment Utilization Software for 2025

Every piece of equipment on your construction site represents a major investment. Yet many contractors have no idea if they're actually getting their money's worth from these assets.

Equipment utilization technology provides you with real-time visibility into exactly how, when, and where your equipment is being used. These powerful tools help you identify underutilized assets, predict and plan maintenance workflows before breakdowns occur, and make data-driven decisions about when to repair, replace, or add to your fleet.

The right equipment management solution leverages telematics data and allows you to:

As construction professionals with over 100 years of combined industry experience, we understand the challenges contractors face in finding the best construction equipment utilization software. The market is crowded with options that vary widely in features, capabilities, and price points.

This guide will compare 10 of the leading equipment utilization tracking solutions you're likely to encounter during your research. We'll examine each platform's key features, strengths, limitations, and pricing to help you make an informed decision.

1. Tenna

Tenna's equipment utilization tracking software gives construction companies complete visibility into equipment usage patterns. Built specifically for contractors managing mixed asset fleets, our solution pulls telematics data directly from asset trackers hardwired to engine-operated assets to deliver accurate utilization metrics in one unified platform.

Power Take Off (PTO)

Tenna allows you to capture when the engine is being used for an activity other than running the asset. You can view PTO status live across maps, see Trip or Cycle Events for PTO Engaged and total PTO duration, and see PTO columns in the existing Trips or Cycle Reports.

Reports & Analytics

The system lets users define custom utilization benchmarks tailored to their specific fleet size and workload, making it easy to identify underutilized assets. Construction professionals can evaluate trends over time by reviewing equipment utilization reports by asset and project, and measuring how often assets are working (or not working). This ultimately helps contractors make data-driven decisions about scheduling and dispatching, as well as owning, renting, or selling equipment.

For example, eliminating three to six months of rent for one Komatsu PC238 Mini Excavator at $6,500/month (plus pickup and delivery charges, taxes, service fees and final inspection dues) by mobilizing an owned, unused one being hoarded on a jobsite will save you a minimum of $20,000 (for three months) – and that’s just for one rental asset.

Proactive Maintenance Tracking

Avoid unexpected downtime with Tenna’s proactive maintenance tracking. Set asset usage triggers to get automated alerts about maintenance needs. Then, monitor maintenance requests and work orders and keep track of preventive maintenance requests on one convenient dashboard.

Third-Party Tool Integrations

Integrate with third-party original equipment manufacturers (OEMs) to sync telematics and utilization data with Tenna.

What Real Customers Are Saying About Tenna

“Since implementing Tenna, we have been able to track more exact hours, usage and location so that has been huge. It’s huge for our CFO to see the utilization between Mladen Buntich Construction, third party rentals and what’s sitting idle in the yard. That’s one of the largest and most important things we value.”

-Jason G. General Manager and Claire P., Equipment Manager at Mladen Buntich Construction

“Another thing I like from the office standpoint is job costing…[out of] all the features that Tenna has…I use the tracking, hours, [and] setting of geofences. This is great for the office because it helps them track costs. We have sites within sites, so we can set multiple geofences up on one big site so we can track the equipment usage in each location, [and] trackers [that are] offline.”

-Kent K., Chief Operating Officer at EZ Construction

Pricing

Priced on a per-asset, per-month basis. Contact Tenna for pricing.

Key Equipment Utilization Features

2. Trackunit

Trackunit offers equipment monitoring solutions that serve the construction and rental industries. The platform connects to construction machinery to record operational data and location information, helping companies monitor usage and manage preventive maintenance schedules based on actual equipment conditions.

While functional for tracking and monitoring, Trackunit's system is particularly oriented toward rental fleet management rather than the comprehensive mixed-fleet approach that construction contractors with diverse equipment types might require.

Key Equipment Utilization Features

3. Motive

Motive has an integrated fleet and equipment management platform that combines GPS tracking, telematics, and AI-powered insights. It's designed to give contractors visibility into equipment location, usage, and health across their entire fleet.

This equipment monitoring solution offers location data for asset tracking and engine hour visibility to help with planning and accurate billing. It also identifies both productive and non-productive idling for improved efficiency.

Key Equipment Utilizations Features

4. Fleetio

Fleetio delivers a vehicle-centric management system designed for fleet operations. The platform includes features for proactive maintenance scheduling, fuel tracking, and driver management along with tools for monitoring vehicle health and performance.

While Fleetio has solid monitoring capabilities for traditional vehicle fleets, companies with specialized construction assets beyond vehicular equipment may need additional solutions to manage their complete asset inventory.

Key Equipment Utilizations Features

5. Samsara

Samsara is an IoT platform that serves the transportation, manufacturing, and construction industries. The system combines hardware sensors and cloud-based software to provide visibility into operations, with features for GPS tracking, equipment monitoring, and safety management.

The platform offers broad functionality across various business types, providing general asset tracking and fleet management tools rather than focusing exclusively on the unique requirements of construction equipment operations.

Key Equipment Utilizations Features

6. HCSS

HCSS Equipment360 is a construction equipment management platform that provides tools for tracking maintenance, costs, and utilization. It integrates with other HCSS products for estimating, time tracking, and job management.

The system delivers solid equipment management functionality, especially for heavy equipment. However, it works best for companies already using or planning to adopt other components within the HCSS ecosystem.

Key Equipment Utilizations Features

7. Deltek

Deltek’s ComputerEase Equipment Tracking and Inventory Management product delivers enterprise resource planning solutions for architecture, engineering, and construction. The platform includes asset management components that help track equipment allocation, costs, and utilization within the context of project management.

The system offers equipment tracking as part of Deltek's broader business management platform. It caters to professional services firms with equipment tracking needs and focuses less on the operational aspects of equipment fleet management.

Key Equipment Utilizations Features

8. Asset Panda

Asset Panda offers a customizable asset tracking platform with tools for equipment management. The system provides flexibility through configurable fields, workflows, and reports that you can adapt to various business requirements and asset types.

The platform emphasizes inventory management and basic tracking functions across different asset categories. Its adaptable tools are easy to configure for construction equipment tracking.

Key Equipment Utilizations Features

How Top Construction Companies Track Their Equipment's True Value

Tenna helps construction companies see exactly how their equipment is being used. Built specifically for contractors managing mixed fleets, our solution collects real engine data to show accurate utilization metrics per asset and per project in one place.

Our system tracks when engines are powering auxiliary functions through PTO monitoring, lets you create benchmarks that match your fleet size and workload, and delivers detailed reports to help you decide whether to keep, rent, or sell equipment.

Stay ahead of repairs with automated maintenance alerts triggered by actual usage hours. Our system monitors tracker health to ensure your data is reliable, and integrates with equipment manufacturers' systems that you may already be getting telematics data from to give you complete visibility into your fleet's performance on the same platform as the rest of your equipment fleet assets.

Want to stop guessing about your equipment utilization? Learn how Tenna can help you track what matters for your construction business.